The Snapshot
SignSolution.xyz is a web platform for creating and managing corporate email signatures. Instead of every employee pasting together their own footer, teams sign in to one dashboard, fill in a few details, and get a polished, branded, trackable signature — ready to drop into any email client. One place to design, generate, distribute and measure every signature in the company.
What it is
A web platform for managing corporate email signatures
Who it's for
Marketing, HR and IT teams in companies of any size
The magic
Templates, banners and click tracking that update every signature from one place
The Problem
Email signatures are the most-seen piece of company branding — and usually the least controlled. Across most companies they are inconsistent, out of date and impossible to measure.
Inconsistent.
Every employee builds their own signature, so titles, logos, fonts and disclaimers never match.
Manual and slow.
Rolling out a new logo or campaign means chasing hundreds of people to edit their signatures by hand.
No central control.
There is no single source of truth for what a signature should look like.
Zero insight.
Nobody knows if anyone clicks the links in a signature, or which ones drive traffic.
Built for individuals, not teams.
Copy-paste workflows don't scale and don't survive staff changes.
What SignSolution.xyz Does
Everything a team needs to create, brand and measure email signatures.
Template-based creation
Pick an HTML template, fill in the details and get a consistent signature instantly.
On-brand at scale
Update a template once and every signature built from it stays current.
Download & install
Export clean HTML that drops straight into Outlook, Gmail or Apple Mail.
Signature banners
Add clickable banners to signatures, with scheduling and automatic rotation.
Click tracking & analytics
Every tracked link reports views and clicks, so you can see what works.
Bulk import
Create hundreds of signatures at once by importing a CSV or Excel file.
Roles & multi-company
Built-in and custom roles isolate data per company and per user.
Profile pictures
Upload and serve employee photos from Cloudinary.
Send by email
Deliver a signature to its owner directly through Mailgun, with delivery history.
How It Works
Three steps and you're set up.
Under the Hood
Simple on the outside, serious on the inside. SignSolution.xyz is a modular platform that any company can roll out across its whole team.
Building block
What it does
Signature engine
Renders each signature from an HTML template and fills in the employee's details.
Template system
Stores reusable HTML templates with shortcodes for names, links and images.
Banner module
Rotates and schedules clickable banners inside signatures, with per-signature assignment.
Link tracking
Rewrites and tracks links, logging views and clicks for reporting.
Email delivery
Sends signatures and bulk campaigns through Mailgun with delivery logs.
Roles & permissions
Controls who can see what, with built-in and custom roles per company.
Security
Password hashing, prepared statements, session hardening and access controls.
Technical Architecture
SignSolution.xyz is built as an API-first, modular application, so each layer can evolve independently and the same platform serves every company.
Backend
PHP 8 (MVC)
Controller, service and repository layers keep business logic clean and testable.
API
Custom REST router
Exposes signature, template, banner, user and analytics endpoints over JSON.
Database
MySQL / MariaDB (PDO)
Stores signatures, templates, banners, users, companies and tracking records.
Frontend
Bootstrap 5, Vanilla JS / jQuery
A responsive dashboard with lazy-loaded tabs and client-side search.
Search
Fuse.js
Fast, fuzzy search across signatures and templates in the browser.
Image delivery
Cloudinary
Hosts and serves employee profile pictures over a CDN.
Email
Mailgun
Sends individual and bulk signature emails with delivery history and stats.
Security & hosting
Hashing, prepared statements, RBAC
Protects data with per-company isolation and permission checks on every request.
Services Used
SignSolution.xyz was delivered end-to-end by CheelTech using its core service offering — from strategy and design through to engineering, deployment and ongoing maintenance.
CheelTech service
How it was used on SignSolution.xyz
Strategy & Solution Architecture
Turned scattered, manual signature workflows into a clear, scalable product plan before any code was written.
UI/UX & Dashboard Design
Designed a clean, role-aware dashboard that non-technical staff can use on day one.
Custom Web App Development
Built SignSolution.xyz as a custom PHP / Bootstrap application — no off-the-shelf template.
API Design & Integrations
Built the REST API and integrated Cloudinary for images and Mailgun for email delivery.
Secure Development & Maintenance
Hardened the platform with hashing, prepared statements, RBAC and ongoing upkeep.
Cloud Deployment & Scaling
Deployed the app and database on managed infrastructure designed to scale with the team.
Data Analytics & Filtering
Tracks link clicks and signature activity, then filters and reports it into clear insights.
Performance Optimization
Optimised load speed and dashboard responsiveness so the app feels fast on every screen.
Why It Matters For You
SignSolution.xyz is proof that a messy, everyday branding problem can become a clean digital service. That is useful to two kinds of teams.
Marketing, HR & IT teams
- Correct by default. Give every employee an on-brand signature — automatically.
- Roll out in minutes. Launch a new logo or campaign across the whole company in one place.
- See real engagement. Find out which links and banners actually get clicked.
- Stay consistent. Keep signatures right through hiring, promotions and staff changes.
Businesses that want a similar platform
- Rebrand and launch. A proven platform you can adapt to your own brand.
- One dashboard. Templates, banners, users and analytics in a single place.
- Built in. Roles, multi-company support and tracking come ready to use.
- Talk to us. We can tailor the platform to how your team actually works.
Let's Talk
Want to bring SignSolution.xyz to your company, or build something similar? CheelTech is ready to help — from a pilot with one team to a company-wide rollout.
Contact Us